MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE INDIAN WELLS VALLEY AIRPORT DISTRICT
September 1, 2004

NOTE: This meeting was tape recorded and the tape is available at the airport office.

1. CALL TO ORDER

President Dave Rosenthal called the meeting to order at 7:00 p.m. Present: Directors Bates, Farris, Mohn, and Rosenthal. Director Bozack was absent. Also present were District Manager, District Operations Manager, and District Counsel Scott Nave through telephone conferencing. Members of the public present were: Ann Norris, Brad Glasco, Arden Wallum, Gene Hart, and Gary Hareland.

2. PLEDGE OF ALLEGIANCE TO THE FLAG

Director Farris led the pledge of allegiance to the flag.

3. CONSENT CALENDAR

A. Approval of Minutes of Regular Meeting of August 4,2004 and waive further reading of the Minutes.

B. Approval/ratification of the Payment Register of September 1, 2004

C. Approval of Financial Report for July of 2004.

D. Authorization of payment to State Compensation Insurance Fund in the amount of $9,609.29 for workers compensation insurance.

Motion was made by Director Bates, seconded by Director Mohn, TO APPROVE THE CONSENT CALENDAR AS PRESENTED. Motion was passed by voice vote: 4 ayes, 1 absent.

4.A. APPROVAL: CHANGE DATE OF OCTOBER REGULAR BOARD MEETING

The meeting date of the October meeting coincides with the annual Air Show date. Following short discussion, it was decided to change the meeting date to October 13. Director Farris said that he is unavailable to attend on that date, but he is scheduled heavily for the entire month and the Directors agreed that it will be difficult to find a date acceptable to all Directors.

Following this discussion, Motion was made by Director Bates, seconded by Director Mohn, TO RESCHEDULE THE OCTOBER MEETING DATE TO OCTOBER 13, 2004. Motion was approved by voice vote: 4 ayes, 1 absent.

4.B. ACCEPTANCE OF FISCAL YEAR 2003-2004 AUDIT

Copies of the draft audit were provided to the Directors for review prior to the meeting. Ms. Bass said that pages 3 through 8 is the report required this year from airport management. President Rosenthal asked for comments or questions from the Board. Mr. Rosenthal had some corrections, including a spelling error on page 14 and 15. He also found an incorrect date on page 17. Ms. Bass said she would instruct the auditors to make the corrections on these pages. Mr. Rosenthal asked about an entry on page 21 regarding item E, land. There is an entry with a cost of land, and the deduction of $6300.00 from the cost of land. Ms. Bass responded that she did not know the answer, and it might be the property the District had intended to purchase with a grant from F.A.A. However, this grant was returned to the F.A.A. and will not be completed at this time. Ms. Bass will check with the auditors and make sure this entry is correct and should be included.

The Directors asked Mr. Nave if they can approve the audit with the understanding that the corrections will be made. Mr. Nave stated that the Board does not approve the audit, it accepts it, as they are not auditors. He added that the motion can be made on condition the corrections are made.

Motion was made by Director Mohn, seconded by Director Bates, TO ACCEPT THE FISCAL YEAR 2003-2004 AUDIT WITH APPROPRIATE CORRECTIONS. Motion was approved by voice vote: 4 ayes, 1 absent.

4.C. and 4.D. RESOLUTION NO. 04-117 and RESOLUTION NO. 04-118

Resolution No. 04-117: A resolution of the Board of Directors of Indian Wells Valley Airport District revising Article 3 (Other officers and employees) of the Administrative Code.

Resolution No. 04-118: A resolution of the Board of Directors of Indian Wells Valley Airport District amending the Administrative Code regarding Conflicts of Interest.

President Rosenthal stated that the workshop earlier on this date provided an opportunity for the Board to review the proposed amendments and discuss them with District Counsel. There was no other comment or discussion.

Motion was made by Director Mohn, seconded by Director Farris, TO APPROVE RESOLUTIONS NO. 04-117 AND NO. 04-118 AMENDING THE ADMINISTRATIVE CODE. Motion was approved: 4 ayes, 1 absent.

4.E. DISCUSSION/APPROVAL: BOOTH AT KERN COUNTY AIR SHOW

President Rosenthal provided the background on this item for the benefit of the members of the public. Director Bozack had asked that the District have a booth at the air show in order to give away material to the attendees at the show as well as provide information about the airport. Ms. Bozack investigated the cost for the booth as well as other items necessary to have it. Ms. Bass said that Ms. Bozack verified the amount of $550.00, and she has located panels to use for a display at a reasonable cost. There was no information about additional volunteers. Mr. Rosenthal explained that the District employees will be working that day and not available to staff the booth. Mr. Mohn said that the funding is minimal, and other budgeted funds, for example Director expense, will probably not be used. Expenses include the panels the fee for the booth, materials, and some other items.

Director Farris expressed his concern about volunteers for the booth. Director Bates said that for most of the Board and others it is work day and they could not schedule time in the booth. Mr. Bates added that anybody interested in the airport would be able to see for rent signs, etc., and the booth might not be needed. Mr. Rosenthal agreed that volunteers are difficult, but there is some flexibility as if it doesn't work out, it doesn't need to be done. Director Rosenthal said that Ms. Bozack has done a lot of work on this and deserves one last try at getting it done. Ms. Bass indicated that there are other funds in the budget, for example contingencies. Mr. Bates agreed with this. Mr. Mohn said he also agrees that Ms. Bozack has put forth quite a bit of effort, and she should have the opportunity to make it work. If Ms. Bozack decides not to do the booth, there has been no harm done.

Motion was made by Director Mohn, seconded by Director Farris, TO AUTHORIZE EXPENDITURE OF A NON-BUDGETED AMOUNT NOT TO EXCEED $550.00 FOR USE FOR A BOOTH AT KERN COUNTY AIR SHOW. Motion was approved by voice vote: 4 ayes, 1 absent.

Following the motion, Mr. Bates suggested having some sort of badge for airport “regulars” who would be able to talk to visitors to the airport and answer their questions or at least tell them where to obtain information. He referred to these people as “airport ambassadors”. Ms. Bass agreed that this is a good idea, and she and Mr. Seymour will think about a way to do something like that.

4.F. RECLASSIFICATION OF OPERATION MANAGER SCOTT SEYMOUR TO ASSISTANT GENERAL MANAGER

Approval of this item will reclassify Mr. Seymour from Operations Manager to Assistant General Manager, and he is expected to be able to replace the General Manager is and when needed.

Motion was made by Director Bates, seconded by Director Farris, TO RECLASSIFY SCOTT SEYMOUR TO THE NEW POSITION OF ASSISTANT GENERAL MANAGER. Motion was approved: 4 ayes, 1 absent.

Mr. Nave reminded Ms. Bass that Mr. Seymour now has thirty days to file a Form 700, Conflict of Interest Statement.

4.G. CLOSED SESSION: MANAGER PERFORMANCE EVALUATION

President Rosenthal said that this item has been on the agenda for several months waiting for all Board members to be present. However, because Ms. Bozack is not present, the item is continued to the October meeting. Mr. Farris will not be present at the October meeting, but Mr. Rosenthal said he can submit written comments if he wishes to, and Mr. Farris agreed with this. Mr. Rosenthal added that this is the last time a continuance will be given for this matter.

5. DISTRICT COUNSEL

District Counsel had no report.

6. DISTRICT MANAGER 

• Skywest enplanements for the month of August were not available yet.
• Flight International has exercised their option for an additional year on their lease in hangar #1.
• TSA has now stated that they do want to rent the office previously rented by AML Corporation. The GSA will have to negotiate the lease, and there is no date for actual occupancy.
• The air show work is on schedule with no problems at this time.
• Ms. Bass will be on vacation from September 21 through September 28.
• Mr. Seymour told the Board that the pre-construction meeting for the gate project will be held September 2 at 10:00 a.m.

7. COMMITTEE REPORTS

There were no committee meetings in August.

8. PUBLIC COMMENT

A. Mr. Hareland suggested that with the Edwards AFB air show canceled, it might be a good idea to ask them to link with the Kern County Air Show website indicating an alternative air show. It would also be good for Edwards to do this. Their air show was canceled because of the increased security. Ms. Bass said she would talk to the air show people and suggest this.

9. BOARD COMMENT

DIRECTOR MOHN: Mr. Mohn thanked all of the people in attendance at the meeting for their interest and participation.

DIRECTOR ROSENTHAL: Mr. Rosenthal also said he appreciated the public attendance.

Directors Bates and Farris had no comments.

10. ADJOURNMENT

Motion was made by Director Mohn, seconded by Director Bates, TO ADJOURN THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF INDIAN WELLS VALLEY AIRPORT DISTRICT OF SEPTEMBER 1, 2004 at 7:27 p.m.. Motion was approved by voice vote: 4 ayes, 1 absent

Submitted by:
Nancy Bass, Executive Secretary