MINUTES
OF A REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE INDIAN WELLS VALLEY
AIRPORT DISTRICT
SEPTEMBER 3, 2003
NOTE: This meeting was tape
recorded and a copy is available at the airport office.
1. CALL TO ORDER
President Russ Bates called
the meeting to order at 7:00 p.m. Present: Directors Bates,
Bozack, Mohn and Rosenthal. Director Farris was absent. Also
present were District Manager, District Counsel Scott Nave
through telephone conferencing, and Mr. and Mrs. Floyd Kinder.
2. PLEDGE OF ALLEGIANCE
TO THE FLAG
Director Bates led the pledge
of allegiance to the flag.
3. CONSENT CALENDAR
- Approval of Minutes of Regular Meeting
of August 6, 2003 and waive further reading of the Minutes.
- Approval/ratification of the Payment
Register of September 3, 2003.
- Authorization of payment to Magnum
Enterprises in the amount of $ 294,511.00 (AIP 15)
- Authorization of payment to State Compensation
Insurance Fund in the amount of $ 8,703.70
Motion was made by Director
Mohn, seconded by Director Rosenthal, TO
APPROVE THE CONSENT CALENDAR AS PRESENTED. Motion
was passed by voice vote: 4 ayes, 1 absent.
4.A. RESOLUTION 03-115:
EXPRESSION OF APPRECIATION TO MR. AND MRS. KINDER
The District Board of Directors
wished to express their appreciation to Mr. and Mrs. Floyd
Kinder for their operation of an FBO for over thirty years
at Inyokern. Their service to the aviation community and to
the community of the Indian Wells Valley was outstanding.
Motion was made by Director
Rosenthal, seconded by Director Mohn, TO APPROVE AND ADOPT
RESOLUTION NO. 03-115 : A RESOLUTION OF THE BOARD OF DIRECTORS
OF INDIAN WELLS VALLEY AIRPORT DISTRICT EXPRESSING APPRECIATION
TO FLOYD AND HAROLDENE KINDER FOR THEIR OUTSTANDING SERVICE
TO THE COMMUNITY. Motion was passed: 4 ayes, 1 absent.
President Russ Bates read
the resolution aloud and presented a plaque to Mr. and Mrs.
Kinder. There was a short period where Directors congratulated
the Kinders on their retirement and wished them well. There
were also some memories brought up about their time at the
airport. All of the Directors said they hoped to see Floyd
and Deannie visiting at the airport.
4.B. ACCEPTANCE OF AUDIT
FOR FISCAL YEAR 2002-2003.
Ms. Bass explained that
the audit is required to be submitted to the F.A.A. and other
agencies by September 30. Everything in the draft audit is
final except that some figures from Kern County regarding the
investment of funds must be added. This addition will not change
the audit in any way, and so it may be accepted with the provision
that the Kern County figures will be added prior to submittal
to the agencies. There was a short discussion and questions
and answers regarding the audit and the requirement for the
Kern County information.
Motion was made by Director
Mohn, seconded by Director Bozack, TO ACCEPT THE AUDIT FOR
FISCAL YEAR 2002-2003 AS SUBMITTED SUBJECT TO THE ADDITION
OF INFORMATION FROM KERN COUNTY REGARDING INVESTMENTS. Motion
was passed: 4 ayes, 1 absent.
4C. REVISE DATE OF OCTOBER
BOARD OF DIRECTORS MEETING.
The date of the October
Regular Board Meeting coincides with the Air Show. Because
the office building will be used for the security and air traffic
personnel as well as others, it will be difficult to conduct
a business meeting on that date. The Board had a short discussion
about this and then directed the manager to schedule the meeting
for October 8 and notify the media of the new date.
4.D. APPROVE NOTICE OF COMPLETION
FOR AIRPORT RESCUE AND FIRE FIGHTING STATION
With the exception of clean
up and some minor items, such as adjustment of sprinklers,
the fire station is complete. In order to close out the grant
in a timely fashion, Ms. Bass asked that the notice of completion
be approved subject to resolution of the liens and other minor
items. There was a short discussion about the fire station
and occupancy.
Motion was then made by Director
Bozack, seconded by Director Rosenthal, TO ISSUE A NOTICE
OF COMPLETION FOR F.A.A. PROJECT AIP 03-06-0110-15, CONSTRUCTION
OF AIRPORT RESCUE AND FIRE FIGHTING STATION SUBJECT TO RELEASE
OF ALL LIENS. Motion was approved:
4 ayes, 1 absent.
4.E. APPROVAL OF LEASE:
QUOIN, INC.
Directors Mohn and Rosenthal,
the Lease Committee, met with a representative of Quoin, Inc.
dba Fire Quick, to discuss a formal lease with the District.
The formal lease will be prepared by Mr. Nave and a legal description
will be prepared for inclusion in the lease. Director Rosenthal
reported that the rate proposed is the non-buildable commercial
rate, which is the nearest comparison on the airport. The rate
is $00.033 per square foot per year and may result in a monthly
rate of somewhere around $700.00. The representative of Quoin
was not satisfied with the proposal of the committee and she
is preparing a proposal to be considered. However, the committee
recommends that the new rate become effective October 1, prior
to the cessation of work this fire season. Other lease provisions,
such as term, etc. can be negotiated if the proposed lease
is not amenable to both parties. Quoin has indicated that they
may seek an alternative site for the operation. The committee
realizes that this is a business decision, but because of the
FAA assurance requirements, the District must charge comparable
rates or risk having grants withdrawn and possibly having to
repay grants already received. There was a discussion about
the Fire Quick operation and requirements placed upon the tenant
by their insurance company and others. Mr. Nave explained the
reasons for a legal description. Ms. Bass said that she would
check with the surveyor to see if the description could be
completed without a survey. There was also agreement by the
Directors that the site would be one large site, rather that a
number of small sites with spaces between. Ms. Bozack pointed
out that other tenants at the airport do not have spaces between
buildings which they do not pay for. There was consensus that
the cost of the survey and description would be divided between
the District and the tenant, as has been done with other tenants.
Ms. Bozack pointed out that this can be one of the terms of
the lease. Mr. Nave will prepare a formal lease for consideration
by the committee and Quoin, and following that it will be brought
to the full Board of Directors for review and approval. Ms.
Bozack inquired about the ability for temporary employees to
enter the airfield if they do not have gate card issued. The
committee explained that because of past problems, Quoin will
need to provide an escort for temporary employees.
Following discussion, motion
was made by Director Rosenthal, seconded by Director Bozack, TO
APPROVE A RENT INCREASE FOR QUOIN, INC, TO BE EFFECTIVE OCTOBER
1, 2003, THE NEW AMOUNT TO BE DETERMINED ON THE BASIS OF THE
PRODUCT OF THE TOTAL SQUARE FOOTAGE OF THE QUOIN PROPERTY AND
THE AIRPORTS NON-BUILDABLE, COMMERCIAL RENTAL RATE . Motion
was approved: 4 ayes, 1 absent.
5. DISTRICT COUNSEL REPORT
Mr. Nave informed the Board
that the Brown Act has had some recent changes which spells
out penalties for violations. He is preparing a resolution
to present to the Board on October 8 for review and approval.
6. DISTRICT MANAGER
A. The phone service at the former Inyokern
Aero has been discontinued as it is not being used. There will
be a recording referring callers to the Airport phone number
for a period of a year.
B. The Air Show has not submitted the
documents which were due September 1. There is a meeting scheduled
with ATC and others on the 9th. Ms. Bass is concerned
that the documents and other items which are either overdue or
due on September 22 may not be received by the District. She
asked if the Directors would be available for a special meeting
to consider this matter. All Directors indicated that they
would be available for the meeting. Ms. Bozack asked if the
notice can be called as well as sent by e-mail, in case the
e-mail message is not received and Ms. Bass replied this would
be done.
7. COMMITTEE REPORTS
LEASE COMMITTEE - Directors
Mohn and Rosenthal reported above. Another meeting will be
scheduled as soon as the lease and the Quoin proposal are received.
No other committees met.
8. PUBLIC COMMENT
There was no public comment.
9. BOARD COMMENT
DIRECTOR MOHN said
he thought this was a good meeting.
DIRECTOR BOZACK echoed
Mr. Mohn's comments. Ms. Bozack also mentioned that there was
a nice article and picture on the fire station in the Daily
Independent, and this has been added to the web site with the
permission of the paper.
DIRECTOR ROSENTHAL said
that there is a new version of the Rotary Club screen saver
available and he had some with him in case anyone wanted one.
10. ADJOURNMENT
Motion was made by Director
Bozack, seconded by Director Bates, TO ADJOURN THE REGULAR
MEETING OF THE BOARD OF DIRECTORS OF INDIAN WELLS VALLEY AIRPORT
DISTRICT OF September 3, 2003 at 7:55 p.m.. Motion
was approved by voice vote: 4 ayes, 1 absent.
Submitted by:
Nancy Bass, Executive Secretary
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